Project Management System – Process Management Best Practices

Advances in technology have made swift ways for project management tools. Businesses are fast shifting their focus to integrate management software to their processes for effective output and management. To have an edge over your competitors, there are no two ways about the fact that software technology helps

your business work in tandem with client needs, sales objectives and production requirements. More often than not, any agile project management software entails programs such as coordinate planning, scheduling, estimating, quality management, administrative functions, testing, documentation and the like.

Prioritizing Process management

Process management is yet another significant program in any business channel. Software management types such as waterfall, scrum, iterative and the like are popular concepts in core business process management. These are often used in conjunction with Six Sigma and lean initiatives. Process management is imperative in identifying business project process, defining measures and benchmarks while also clarifying health of a particular software project.

Predominant processes in projects often include:

• Planning projects
• Implementation
• Tracking and reporting
• Defining process and standards
• Controlling versions

In order to carry these out cogently, it is also important to have highly effective team management software for fluent process flow, scalable solutions, coherent structuring, and integrated methodology. A lot of challenges in projects are encountered by managers while on the work stroll. Some of the common issues that arise are achieving faster lifecycle time by eliminating lag time, having all documents and related information in place, attaining secure and fast document delivery and the like.

Integrating project management system is one thing, and making sure the process practices are taken care of well is another, all these aspects are imperative:

• It is pivotal to define the roles and tasks of the team members. Authorizations and responsibilities must be clearly laid out. To avoid any redundancy, it is important to conduct task assignment based development practices.
• Communication and meetings are highly critical for productivity and effective time management.
• All software project processes have documentation strategy that must be defined clearly for consistency, productivity and high productivity.
• There are many metrics such as line of code cyclomatic complexity and the like. Measure these metrics to assess quality and growth of code. Assessments help extract production quality.
• Requirement management and issue tracking are practices very significant in process planning while managing projects. If you have a web based project management software, this practice helps you determine the scope of the software and its traceability attribute.
• Testing is one of the major practices in process management in project planning. Testing types such as system, user, integration etc should be clearly laid out and defined. This will enable you to enhance production quality and deprive your project and applications of bugs.
• Dependency management must also be applied for effective productivity. Strategies and tools should be consistently used.
• Code review is yet another predominant practice that must be followed for simplified process flow and maintaining synergy.

BIZixx is one of the most advanced and technologically adept web based project management systems that confirms to high quality standards, maintains symmetry and renders supreme quality output.

BIZixx is an agile online project management system that is time tested and proven. A prerequisite step in the success of your business, BIZixx is a trump for your venture. It is the required change and shift that will have a considerable impact on your organization’s working environment, people, processes and project execution practices.

Source: Online Project Management System

Project Management System - a Boon for your Business

There’s a dirty little secret about project management; more often than not, deadlines are blown past. In large organizations, there are various variables to take care of and several things that can possibly go

out of control. How would project managers always make it to time? Let’s face it, oftentimes; they would all perceive that the schedule is not something to be taken seriously, always. So deadlines are given a miss whenever there is any window left open.

A great software can yield highly rewarding results

Leading IT companies and start-ups opt for software for project management to get things in place, keep customers in the loop, handle variables more efficiently and stay on top of schedule. It is however important to employ the best from the rest for a long term benefit plan. Managing business is further a very tedious task, but the right kind of business management system can simplify processes and nullify myriad challenges. The right type of software helps managers and businesses ease and channelize their management and provide overall solution for all requirements.

Here are things that can go wrong with your project management, regardless of your champion industry status

Your client is unsure till the last minute – What can you possibly do if your client keeps giving you vague and ever changing requirements? Fickle customers are a big impediment. In order to have a great project management in place, a well laid out map is essential too. Deciding the tasks and leeway available on the project could be daunting.

The project is not timely. It didn’t start on time and it is not getting to execution on time either. Delays could be really disappointing to clients and a business’ reputation.

There is absolutely no flow of clear communication between the team or clients that can lead to miscommunications and lack of appropriate information through the hallways of processes. Or, for that matter if you try to apply the same kind of management strategy to all projects, you could be falling off the track, very soon. All projects are different with different consequences and require different scheduling as well. Whilst, communication remains the mainstay in any small or big project management.

The point of contact doesn’t seem to be taking care of the projects enough. It is also important to prioritize projects according to their deadlines and significance.

A lot of time is consumed once the project is live. There could be a few bugs, but when there’s too much time consumed in focusing on production, testing gets sidestepped, often. As a result of which, faults occur that are detrimental for businesses.

How any good team management software does it all right for your projects?

You could keep a track of key variables like man hours compared with budget, costing, deadlines, task delegation, process mapping, project flowchart and the like.

You could keep your team informed about the ongoing schedules and have a perfect communication intact. Communication with clients is also essential. Hence updating stakeholders becomes easier.

In short you can comfortably streamline activities, effectively handle the programs, control expenditures, and directly monitor the progress as well through an agile business management tool.

BIZixx, a leading team management software gives your business the lift it deserves and channelizes all verticals effectively. Look no further than the best; BIZixx is a step ahead from the rest!

As an ace project management system, BIZixx is an intelligent project and team planner that helps you track, collaborate, allocate and manage your business processes, teams and projects in the most agile way.

Source: Project Management System - a Boon for your Business

Tips to Make the Best Pick for your Project Management System?

There are no two ways about a fact that a dedicated and feature rich online project management system is standard for all kinds of businesses in today’s fierce business ecosystem. Technology has come to metamorphose the business climate year per year. There has been a consistent paradigm shift lately and business management systems are making their swift way into project operations.

Project management system approach solidifying every passing year

According to last year stats, aggressive project planning and programme management were priority agenda while executive collaboration, customized project approaches, innovative project tracking tools, and agile resource management ruled the roost. The future of online project management systems will entail integrated and refined project lifecycles, templates, checklists, best practices, lessons best learned, estimation techniques, risk registers and the like. Also, portfolio management approach, rationalized project investments via quantifiable business results will ameliorate in the coming years. The concept known as project tracking software has evolved out to be more engaging and intuitive.

But, the big question is, how would you know which PMS best suits your business requirements and is holistic enough to cater to your objectives? 

Understand these fundamental project management parameters before making your final pick:

• Robust and effective project communication

• Concrete customer engagement and management

• Cohesive synergy with a well-equipped project team

• Making predominant decisions decisively and on time

• Using lessons learned wisely from one project to the next

• Planning for risks and then managing those risk potentials

• Managing issues for the project lifecycle

• Extensive and focused scope management and change control

Once these concepts are clear, it is significant to understand how a great online project management system is supposed to perform:

1. The software must be completely customized and cater to your business requirements. It must also allow your systems to integrate.
2. This business system should also most likely be versatile and give you the option to grow, and add users while solidifying your business and growth plan.
3. Ensure that the software must dramatically lessen your expenses by streamlining your operations.

Finding the right business management system requires these considerations:

• One of the best solutions is to primarily purchase a subscription. Your project tracking software must make tasks easier by consolidating and offering information in a simple accessible format.

• It must help you save on time. It’s always wise to look for solutions that can be adapted to modifications and strategy. It should also help you implement changes rapidly and simply.

• You should be able to group and sort tasks by project and structure your folders hierarchically.

• Ask for demonstrations or pilot programs while making a decision

Also, your PMS should be able to address these:

• Improve project reporting and tracking
• Accelerate estimating and scheduling
• Lessen cost or speed process up by automating workflows
• Proliferate resource assignments
• Improve project communication
• Improve project team collaboration
• Improve overall project process

BIZixx is one of the most promising and progressive web based projects planning software available in the market. It offers you top end solutions for your business needs and organizes like no other. As feature rich web based project management system, BIZixx makes your business aligned and gets it to perfect synergy across varied realms. It does wonders to your business, by increasing efficiency and productivity.

Source: Tips to Make the Best Pick for your Project Management System?

The Radical Shift to Project Management Software

What is project management anyways? Why is there being such a hullabaloo around this concept, off late? And on top of it, how would you know you are a pro at it or it’s really that significant if you haven’t really handled any projects professionally? With businesses getting fierce and complex in today’s times, it is highly crucial to have well designed project management maps to successfully execute projects from time to time. The dynamic nature of businesses entails allocation of resources, scope, budget and team management largely. Delivering high quality products and services is a mandatory obligation for any business survival these days. An elaborate project tracking software enables the business to focus upon priorities, track and measure performances, overcome challenges, and achieve higher probability of success in projects.

And considering today’s business ecosystems, there are highly functional and agile project management software available on the market to make life easier.

Types of Project Management Platforms

DeskTop – Businesses can buy PMS as a desktop package that more often than not, offers the most responsive and graphically intense style of interface. Desktop project management applications store their data in a file and also a lot of them have the capability to collaborate with other users for storing their data in a central database. Also, if one user accesses it at a point in time, multiple users can share file based project plans or data held on a database.

Client Server - Designed for multiple users who are working on different segments of a project. Also affectionately known as the server based project management application, they hold data centrally and instil collaboration tools for users to use knowledge and expertise.

Web Based – It is accessed through an intranet, or extranet using a web browser. One of the best benefits of a web based project management system is that it can be accessed from any kind of computer without installing software. The software can be automatically updated and maintained by the service provider. The fundamental character of the system makes it multi user. They are more cost effective than any other application around.

Integrated – It is a confluence of project planning and project management. There are many other aspects of company activities that are a part of integrated project management system. This form of PMS takes care of issues like bug tracking pertaining to a project, customer relationship management module, task lists, calendar and messaging functionality.

Online project management software – A Trump for Business Management

However, even when you have thought you have the best project management programme at your workplace, you could still have concerns like communicating with your remote team, sharing the wrong file, and miscommunication and misunderstanding among team members about business goals and objectives. Such conflict of ideas and opinions can often hamper the progress of an ongoing project. Hence, efficient projects planning software are being adopted by many companies to effectively carry out project procedures.

According to insiders and a research, “Online project management software not only breaks the barrier of distance by providing instant communication to collaborators, but also provides them a sharing environment which every teammate can get the same update, same file and same documentation”.

BIZixx, one of the most contemporary and progressive web based project management systems of all times, focuses on making your life easier and your business more efficient.

A highly agile project management system, BIZixx increases productivity and efficiency of organizational work flow and processes. It ensures perfect synergy across project processes and team members.

SourceThe Radical Shift to Project Management Software

BIZixx Announces New Feature Addition & Extends Surprise Offer

BIZixx team is always working to evolve functionality that makes the project management system more user-friendly and time-saving. With the recently announced feature addition, the firm has tried to achieve something similar. The company officials have announced that they have made the required changes to make ‘Reply via Email’ feature available for bug postings. The new feature, is also available for task related emails, will help team members post replies from their inbox.

The absence of Reply via Email feature for bug related emails required team members to respond through the project management system. In order to save crucial minutes and simplify the process of posting replies to bug related emails, BIZixx introduced the highlighted changes.

The project management system helps IT businesses plan, track, monitor, analyze, and control projects & team activities. It is helping global IT companies become more competitive by organizing information, ensuring full accountability and streamlining processes. Result of rigorous research and years of development, BIZixx is an online project management software that comes with robust daily reporting capabilities. Commenting on the recent addition, senior team member stated;

“The new addition was made because of a need felt by team members. If one isn’t logged in the PMS, and has to reply to an urgent bug related email, he has to firstly login and then go through various processes to accomplish the goal. The latest addition speeds up the reply process by empowering team member to answer from inbox itself”

Besides announcing the feature addition, company officials also stated that they have extended the timeline for BIZixx surprise offer. The offer made the standard version available at $199 (savings worth $300) and premium version at $999 (savings worth $899). After looking at the overwhelming response from businesses

and requests even after the offer ended, senior management decided to reintroduce the luring offer by extending the deadline till 31st March 2013. IT businesses do realize the value of a feature-rich business management system, and the same justifies the rush for the discounted deal.

The celebrated PMS comes with intelligent invoicing, accounting, communication and reporting capabilities. The system is favored by IT companies where projects are to be completed within predefined time limit using pre-allocated resources. Business owners usually look for a PMS that helps in saving precious work hours. BIZixx does the same with features like 'Smart' bookmarks & recurring Invoices, Live Chat, miniCRM, and auto reminders for pending invoices.

Webmasters confided that the surprise offer brought large number of queries for the marketing team and greater number of trials. So, it was quite natural for the firm to keep the surprise offer going.

BIZixx is business management system that comes with robust projects, clients and task features. It helps IT businesses that are always pressed for time, and comes with a free trial. Reasonably priced BIZixx is helping global business owners make informed decisions, increase productivity and perform better, everyday.

For More Details:

Visit: http://www.bizixx.com

http://www.facebook.com/ProjectManagementSystemBizixx

Source: BIZixx Announces New Feature Addition & Extends Surprise Offer

5 Ways to Improve Your Communication in Projects

According to George Bernard Shaw, “The single biggest problem in communication is the illusion that it has taken place.”

In reality we fail to realize that we all are different in the way we perceive things and use that understanding as a guide to our communication with others. Probabilistically speaking, there can be as many perceptions about a subject as the number of people present in a group discussing it. Therefore, assuming that you have explained your point of view, may not necessarily mean that it has been absorbed in the manner as you think, simply because the person you are speaking with may process the information exchanged based on his/her understanding of things.

Project management as a discipline requires exemplary leadership skills, and what is leadership without effective communication?

According to Brian Tracy, motivational speaker and author, “Communication is a skill that you can learn. It’s like riding a bicycle or typing. If you’re willing to work at it, you can rapidly improve the quality of very part of your life.” So if you think that are facing communication issues within your project, or if you’ve had a 360-degree performance review which highlights communication skills with a red flag, then here are five ways which you can practice to improve upon your communication in projects:

1. Build a sense of humor:

Sense of humor helps to break the ice. Imagine a situation when you are taking over a new team or implementing a transformation which has been strategically decided by the management. Naturally, you will receive a few cold-shoulders. But cracking a joke when appropriate or laughing at yourself, helps to break the ice and connect with others.

2. Put yourself in the other’s shoe and try to empathize:

If you find that you are unable to put your point across to a team member, then try to put yourself in his/her shoe, and understand where he/she is coming from. Try to re-phrase your statements and opinions according to the other person’s frame of mind.

3. Ask questions and encourage others to do the same:

Sometimes two people may be meaning same but putting it differently, which may either sound confusing to one person or raise a few doubts. This situation may unnecessarily waste everyone else’s time and could be very frustrating. Therefore, it is best to ask questions to clarify your doubts and encourage team members to do the same. Asking questions brings out multidimensional perspective of any issue and helps to present a clear picture.

4. Be open-minded:

Often your team member might have a better solution to a problem. Always keep an open mind so as to listen properly to a team member’s suggestion. You may or may not accept the solution due to constraints such as compliance issue or budget issue. Rejecting your team member’s suggestion without evaluating the pros or cons, or without explaining him/her about the constraints why his/her solution cannot be accepted, may seem very condescending to your team member.  Such a behavior will kill the spirit of collaboration and widen the communication gap between you and your team members. This situation should (at best) be avoided in your project.

5. Summarize:

Always try to communicate in as few words as possible. Simple and clear sentences are understood faster and leave lesser scope for multiple interpretations. Try to avoid jargons and abbreviations unless they are very specific to your project and industry. At the end of a meeting always summarize in clear points what has been discussed. The same should be documented and shared with the project team so that everyone is on the same page.

Source: 5 Ways to Improve Your Communication in Projects

Team Management Software – For an Agile Competitive Edge

“The way a team plays as a whole determines its success. You may have the greatest bunch of individual stars in the world, but if they don’t play together, the club won’t be worth a dime.”

– Babe Ruth

In times when businesses are becoming aggressive, and competitive edge is what makes you stand out from the rush, managing team is one of the most important aspects of any business process. It is highly critical to understand the value of human capital and integrate ‘retention’ methodologies in your business system. Businesses these days thrive in an automated ecosystem, and all progressive companies are continually adopting workforce management tools for their operations. And as they say, effective team handling is always a result of highly effective software assembled in place. Achieving synergy in the team is definitely a significant task.

It’s an agile technological era and there are no two ways about the fact that more time need to be deployed on things that matter most to the organization. One of the imperative verticals that determine a business’ success is team management. For unprecedented collaboration between the business and teams, an agile team management software is essential. Integrating effective workforce management software in the company circuits will help you to support, capture and visualize all team activity.

Team Management Software – For an Agile Competitive Edge